Best Payroll Software for Personal Trainers & Coaches.

Finally, payroll software built for how fitness professionals actually run their businesses.

Running a personal training or coaching business means juggling clients, schedules, and sessions. Payroll should not add more work to your day. FRIDAY helps personal trainers and coaches simplify payroll by automating payments, tracking hours, and handling tax filings in one easy system. Whether you run a solo training studio, a small coaching team, or a wellness business with part-time staff, FRIDAY keeps payroll accurate so you can focus on your clients.

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Product overview

Pay your trainers in minutes

Simple, Flexible Payroll for Fitness Businesses

FRIDAY’s payroll software for personal trainers is built for small teams with mixed pay structures. Pay hourly trainers, salaried staff, and contract coaches from one platform. Payroll runs include automatic tax calculations, direct deposit, and required tax forms, all handled in one place.

Trainers and staff can access pay stubs and tax documents through their secure dashboard, reducing questions and saving time for business owners.

Perfect for: Personal trainers, fitness coaches, wellness studios, small gyms, and training teams.

Track sessions and work hours accurately

Built-In Time Tracking for Trainers and Coaches

FRIDAY makes it easy to track hours for training sessions, classes, and admin work. Trainers can clock in from mobile devices, desktops, or shared kiosks, with hours syncing directly to payroll. This helps ensure accurate pay for part-time and hourly coaches.

Key Features:

Clock in from mobile, desktop, or kiosk
Automatic break and overtime calculations
Clear approval flows for managers
Hours synced directly to payroll

Manage trainer availability with ease

Simple Time-Off Tracking for Coaching Teams

FRIDAY helps fitness businesses manage time off without spreadsheets or emails. Trainers can request time off digitally, and owners can approve requests quickly. Approved time off flows directly into payroll, helping avoid mistakes.

PTO Benefits:

Self-service requests and approvals
Custom rules for hourly and salaried staff
Real-time visibility for managers
Payroll-ready tracking

Keep trainers and staff in sync

Built-In Communication for Busy Fitness Teams

Clear communication helps training businesses run smoothly. FRIDAY includes built-in messaging tools to share payroll reminders, schedule updates, and announcements in one place. This keeps everyone informed without switching apps.

Communication Features:

Team announcements and alerts
One-on-one messaging
Mobile-friendly notifications

Turn a tablet into a studio time clock

Simple Clock-Ins Without Extra Hardware

For studios with shared spaces, FRIDAY’s kiosk app allows trainers to clock in securely using a PIN or facial recognition. This helps maintain accurate time records without investing in extra equipment.

Smart Features:

Tablet-based setup
PIN or facial recognition sign-in
Ideal for studios and shared spaces
Available in English and Spanish

Run payroll on the go

Payroll in Your Pocket for Trainers

FRIDAY’s mobile app lets fitness business owners manage payroll from anywhere. Process payroll, approve time off, and review reports right from your phone. Trainers can also view their pay history and documents at any time.

Mobile Capabilities:

Full payroll access
Manager and employee views
Real-time notifications
Spanish support included

Connect payroll with your accounting system

Keep Payroll and Accounting Aligned

FRIDAY integrates with QuickBooks Online and QuickBooks Desktop to keep payroll data accurate and organized. Payroll records sync automatically, helping trainers and studio owners stay prepared for accounting and tax reporting.

Supported Integrations:

QuickBooks Online
QuickBooks Desktop

Everything you need to
training team payroll
is a click away

Start your 14-day free trial today. Thank yourself later.

Have a question? Chat with us on the bottom right.

Security standards that
Protect Your Business Data

FRIDAY provides a secure environment for managing payroll and employee information. We utilize industry-standard safeguards to protect sensitive payroll and tax data.

Get Expert Payroll Without the Enterprise Price Tag

FRIDAY provides a secure environment for managing payroll and employee information. We utilize industry-standard safeguards to protect sensitive payroll and tax data.

Frequently Asked Questions

How do personal trainers pay part-time or contract coaches?

FRIDAY supports hourly, salaried, and contract workers, making it easy to manage mixed coaching teams in one system.

Can FRIDAY track hours for training sessions?

Yes. Trainers can clock in and out, and hours sync directly with payroll for accurate pay.

Does FRIDAY handle payroll taxes for fitness businesses?

FRIDAY automatically calculates and files federal, state, and local payroll taxes to help you stay compliant.

Is FRIDAY good payroll software for small training studios?

Yes. FRIDAY is designed for small fitness businesses that want simple payroll without complex systems.

How quickly can I start payroll for my training business?

Most fitness businesses can run payroll within a few days using FRIDAY’s guided setup and free trial.

Choose FRIDAY

Choosing the right payroll software helps personal trainers and coaches spend less time on admin and more time with clients. FRIDAY simplifies payroll with automated taxes, built-in time tracking, and dependable support.

Join fitness professionals who trust FRIDAY to pay their teams accurately and on time.