Best Payroll Software for Gyms & Fitness Studios.

Stress-free payroll, made for gym owners, fitness managers, and studio teams.

Managing payroll for gyms and fitness studios can be complex, but FRIDAY makes it effortless. Whether you run a neighborhood gym, boutique studio, or wellness franchise, FRIDAY helps you pay your staff without breaking a sweat. Automate payroll for personal trainers, instructors, and front desk employees, hourly or salaried. From time tracking to tax filing, everything’s built in so you can focus on training clients and growing memberships.

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Product overview

Pay your staff in minutes

Easy Payroll for Trainers, Coaches, and Gym Staff

Run payroll for instructors, trainers, front desk staff, and support employees, all from one platform. FRIDAY handles variable hours, part-time roles, and flexible pay rates common in gyms and fitness studios.

Perfect for: Independent gyms, fitness franchises, yoga and pilates studios, martial arts schools, and training centers.

Track hours across shifts or classes

Built-In Time Tracking for Flexible Schedules

Let your staff clock in from any device or use the tablet kiosk for in-person sign-ins. Track hours by location, class, or client session.

Key Features:

Clock in/out from mobile or tablet
Auto-calculate overtime and breaks
Shift approval workflows
Tag hours by role or location

Simplify PTO for gym staff

Request and Approve Time Off with Zero Hassle

Let employees request days off without interrupting your workflow. Manage vacation, sick leave, and personal days for full-time or part-time staff.

PTO Benefits:

Self-service portal for requests
Real-time tracking for owners and managers
Custom leave policies for studios
Compliance-ready reporting

Keep trainers and staff in sync

Built-In Messaging for Quick Team Updates

Need to announce a sub or reschedule a class? Send messages, alerts, or shift notes directly from the platform to everyone who needs them.

Communication Features:

Team-wide announcements
Individual or group messages
Mobile-friendly updates

Tablet clock-ins made easy

Turn Any Tablet into a Secure Time Clock

No need to invest in extra equipment. With FRIDAY’s kiosk app, gym staff can clock in using a unique PIN or facial recognition.

Smart Features:

PIN and face recognition logins
Works with your existing tablet
Perfect for front desks and shared spaces

Manage payroll anywhere

Run Payroll From Your Phone

Need to approve hours between classes or check payroll while on the gym floor? FRIDAY’s mobile app makes it easy to stay in control.

Mobile Capabilities:

Full payroll access
Time tracking approvals
Employee pay visibility
Spanish-language support

Sync payroll with your fitness tools

No More Manual Entry or Double Data

FRIDAY integrates with QuickBooks, time tracking tools, and scheduling apps commonly used in gyms and studios. All your systems stay in sync automatically.

Popular Integrations:

QuickBooks Online & Desktop
Class and session scheduling tools
Employee HR software

Everything you need to
manage your Gym or Studio team
is a click away

Start your 14-day free trial today. Thank yourself later.

Have a question? Chat with us on the bottom right.

Security standards that
protect your business data

Security matters, especially when managing payroll for gyms and fitness studios. FRIDAY provides a 100% safe environment for scaling your business, backed by independent third-party audits and certifications to keep your data fully protected.

Get Expert Payroll Without the Enterprise Price Tag

Join tons of startups who trust FRIDAY with their payroll operations. Start with a 14-day free trial, get dedicated onboarding support, and experience payroll software built specifically for growing businesses. No long-term contracts, no hidden fees.

Frequently Asked Questions

How does FRIDAY handle payroll for personal trainers and part-time staff?

FRIDAY supports hourly and flat-rate pay structures, making it easy to run payroll for trainers, group instructors, and part-time staff. You can track hours by session or shift and automate pay calculations.

Can I use FRIDAY for multiple studio locations?

Yes, FRIDAY lets you manage payroll across different locations or branches. You can assign employees to specific gyms, tag hours by site, and generate reports for each.

Is time tracking included for fitness staff?

Absolutely. FRIDAY includes built-in time tracking with mobile, desktop, and kiosk options, perfect for tracking hours before or after sessions and class-based work.

Does FRIDAY support contractors and W-2 employees?

Yes. You can pay both employee types in one system. FRIDAY automatically generates tax forms for contractors and handles compliance for W-2 staff.

How quickly can I get started?

Most gym owners can run payroll within a few days. FRIDAY offers full onboarding support and a free 14-day trial with access to all features.

Choose FRIDAY

The right payroll software doesn’t just process paychecks. It helps small businesses stay compliant, save time, and grow with confidence. FRIDAY is designed specifically for owners who want simplicity, accuracy, and support they can trust.

From automatic tax filing to detailed reports and HR integrations, FRIDAY streamlines payroll for gyms and fitness studios, so you can focus on growing your business instead of managing spreadsheets. Whether you’re switching from QuickBooks Payroll or starting from scratch, setup is quick and effortless.