Tax Deposits Report #

Overview #

The Tax Deposits Report displays payroll tax deposits associated with payrolls processed through Friday. Each record in the report corresponds to a specific tax related to a payroll, showing details such as payroll payday, tax type, deposit due date, funding status, deposit status, and amount.

This report is useful for reviewing whether payroll taxes were funded, whether the tax deposit has been completed or is still pending, and for reconciling payroll tax activity.

Common Uses #

Use the Tax Deposits Report to:

• Review tax deposits connected to a payroll
• Confirm whether a tax amount was funded
• Check whether a tax deposit is pending or deposited
• Review the deposit due date for each tax
• Review federal, state, and local tax deposits
• Investigate a tax deposit that has not yet been completed
• Reconcile tax deposits with payroll records
• Provide tax deposit details to an accountant or bookkeeper

How the Report Is Organized #

• Each line represents one tax deposit connected to a payroll.
• A single payroll may generate several different taxes, so the same payroll may appear on multiple lines.

Example taxes for a single payroll:

• Federal Income Tax
• Social Security Tax
• Medicare
• Employer Social Security Tax
• Employer Medicare Tax
• Federal Unemployment Tax
• State Income Tax
• State Unemployment Tax
• Other state or local taxes

Each tax is displayed separately with its own amount, due date, funding status, and deposit status.

Information Included in the Report #

| Column | Description |
| ————– | ——————————————————————— |
| Payroll | The unique payroll ID connected to the tax deposit |
| Payroll Payday | The pay date of the payroll that generated the tax |
| Tax Label | The name of the tax |
| Due Date | The date the tax deposit is due |
| Funding Status | Whether the funds for the tax have been received or are still pending |
| Deposit Status | Whether the tax has been deposited or is still pending |
| Amount | The amount connected to that specific tax deposit |

Payroll #

• The Payroll column displays the unique ID of the payroll that generated the tax deposit.
• The same payroll ID may appear on multiple lines because each applicable tax is shown as a separate record.
• This allows you to review all taxes generated by a specific payroll.

Payroll Payday #

• The Payroll Payday column shows the pay date of the payroll that generated the tax liability.
• The payday is not necessarily the same as the tax deposit due date.

A tax deposit may be due:

• On the payday
• A few days after the payday
• Later in the month
• At the end of the quarter
• On another date determined by the applicable tax agency and deposit schedule

Tax Label #

• The Tax Label column identifies the specific tax connected to the deposit.

Examples:

• Federal Income Tax
• Social Security Tax
• Medicare
• Employer Social Security Tax
• Employer Medicare Tax
• Federal Unemployment Tax
• State Income Tax
• State Unemployment Tax
• State re-employment or workforce taxes
• Other state or local payroll taxes

The available tax labels depend on the company’s location, employee work locations, and the taxes generated by the payroll.

Due Date #

• The Due Date column shows the date the tax deposit is due.
• Different taxes connected to the same payroll may have different due dates.

Examples:

• Federal withholding taxes may be due shortly after payroll.
• State income taxes may follow a different deposit schedule.
• Federal or state unemployment taxes may be due quarterly.
• Certain state taxes may have their own due dates.

A future due date does not mean the tax is late; it may simply mean the deposit is not yet required.

Funding Status #

The Funding Status column shows whether the funds needed for the tax deposit have been received.

Possible statuses include:

Funded #

• Funded means the funds connected to the tax deposit have been successfully received.
• A funded status does not always mean the tax has already been deposited. Review the Deposit Status column to confirm whether the deposit has been completed.

Pending #

• Pending means the funding process has not yet been completed.

This may occur because:

• The payroll debit is still processing
• The funds have not yet been received
• The tax deposit is connected to a payroll that is still processing
• A funding issue requires additional review

If the funding status remains pending unexpectedly, review the payroll transaction or contact Friday Support.

Deposit Status #

The Deposit Status column shows whether the tax deposit has been completed.

Possible statuses include:

Deposited #

• Deposited means the tax payment has been sent for deposit.

Pending #

• Pending means the tax deposit has not yet been completed.

A deposit may be pending because:

• The deposit due date has not yet arrived
• The tax is scheduled for a future deposit
• Funding is still pending
• The deposit is currently processing
• Additional review is required

A pending deposit is not necessarily late. Compare the deposit status with the Due Date to determine whether the deposit is still within its expected timeframe.

Funding Status vs. Deposit Status #

Funding status and deposit status describe two separate parts of the tax payment process.

| Status | What It Means |
| —————— | ——————————————————————– |
| Funding Status | Shows whether the money needed for the tax deposit has been received |
| Deposit Status | Shows whether the tax payment has been deposited |

Examples:

• Funding Status: Funded and Deposit Status: Pending

The funds were received, but the tax deposit has not yet been completed. The deposit may be scheduled for a future due date.

• Funding Status: Funded and Deposit Status: Deposited

The funds were received and the tax deposit was completed.

Amount #

• The Amount column shows the amount connected to that specific tax.
• Each tax appears separately.

Examples:

• Federal income tax
• Employee Social Security tax
• Employee Medicare tax
• Employer Social Security tax
• Employer Medicare tax
• State income tax
• State unemployment tax

The report does not combine all taxes from a payroll into one line.

Why Does the Same Payroll Appear Multiple Times? #

• The same payroll appears multiple times because each tax deposit is shown as an individual record.
• One payroll may appear on several lines if it generated multiple taxes.

Each line will show:

• The same payroll ID
• The same payroll payday
• A different tax label
• The applicable tax due date
• The funding status
• The deposit status
• The amount for that tax

This is expected and does not mean the payroll was processed multiple times.

Why Do Taxes From the Same Payroll Have Different Due Dates? #

Tax agencies use different deposit schedules. Taxes from the same payroll may have different due dates based on:

• The type of tax
• The tax agency
• The company’s deposit frequency
• The company’s tax liability
• State-specific requirements
• Quarterly or annual wage limits

For example, federal withholding may be due shortly after payroll, while unemployment taxes may not be due until the end of the quarter.

Negative Amounts #

A negative tax deposit amount generally represents an adjustment that reduced a previously recorded amount.

Negative amounts may result from:

• A payroll reversal
• A payroll correction
• A voided payroll
• A tax adjustment
• A credit
• A refund
• A correction to a prior tax amount

To understand a negative amount, review the payroll connected to the record and compare it with any original payroll or reversal.

How to Read a Tax Deposit Record #

To review an individual tax deposit:

1. Locate the payroll ID.
2. Confirm the payroll payday.
3. Review the tax label.
4. Check the deposit due date.
5. Review the funding status.
6. Review the deposit status.
7. Confirm the tax amount.

If the deposit status is pending, compare the current status with the tax due date.

• If the due date has not yet arrived, the tax may simply be scheduled for a future deposit.
• If the due date has passed and the deposit remains pending, contact Friday Support for additional information.

How to Run the Tax Deposits Report #

1. Log in to Friday.
2. Go to Reports.
3. Select Tax Deposits Report.
4. Choose the desired date range.
5. Select any additional filters, if available.
6. Click Run Report.
7. Review the report or download it as a CSV or PDF, if available.

Tax Deposits Report vs. Tax Liability Report #

| Report | Purpose |
| ———————— | ——————————————————————————– |
| Tax Deposits Report | Shows each tax deposit, its due date, funding status, deposit status, and amount |
| Tax Liability Report | Shows the payroll tax liability generated by payroll |

• The Tax Liability Report helps explain how much tax was calculated.
• The Tax Deposits Report helps explain what happened with the funding and deposit of those taxes.

Tax Deposits Report vs. Payroll Reports #

| Report | Primary Purpose |
| ——————————————– | —————————————————————— |
| Tax Deposits Report | Reviews the funding and deposit status of individual payroll taxes |
| Tax Liability Report | Reviews taxes calculated from payroll |
| Company Payroll Summary Report | Summarizes payroll activity by employee |
| Company Payroll Journal Report | Shows every individual employee paycheck |
| Payroll Debit or Cash Requirement Report | Shows the total amount required to fund payroll |

Does Deposited Mean the Tax Agency Has Processed the Payment? #

A Deposited status means the tax payment was sent for deposit. It does not necessarily confirm:

• That the tax agency has fully processed the payment
• That the agency has applied it to the correct tax account
• That the corresponding tax return has been filed
• That the tax agency has accepted the tax return
• That the company has no remaining balance with the agency

Tax deposits and tax filings are separate processes.

Does the Report Confirm That a Tax Return Was Filed? #

No. The Tax Deposits Report shows tax deposit activity. It does not confirm whether a tax return was filed or accepted.

To confirm filing status, review the applicable tax filing or tax documents section in Friday.

Why Might a Deposit Be Pending Even Though It Is Funded? #

• The funds may have been received before the tax deposit is due.

Example:

• Funding Status: Funded
• Deposit Status: Pending
• Due Date: A future date

In this situation, the tax may be funded and scheduled to be deposited closer to its required due date.

Why Might Funding Still Be Pending? #

Funding may remain pending because:

• The payroll debit is still processing
• The company’s bank transaction has not completed
• The payroll has a funding issue
• The deposit requires additional review
• Friday has not yet received the funds

Review the associated payroll transaction for additional information.

Frequently Asked Questions #

Does each line represent a payroll? #

No. Each line represents one specific tax deposit connected to a payroll. The same payroll may appear on multiple lines because each tax is listed separately.

Why does the same payroll ID appear several times? #

A payroll usually generates several employee and employer taxes. Each tax appears as its own record.

What does funded mean? #

Funded means the money connected to the tax deposit has been received. It does not necessarily mean the tax has already been deposited.

What does deposited mean? #

Deposited means the tax payment was sent for deposit.

Why is the tax funded but still pending? #

The funds may have been received before the tax deposit due date. The tax may be scheduled for a future deposit.

Is a pending tax deposit late? #

Not necessarily. Review the tax’s due date. If the due date is in the future, the deposit may still be within its normal processing schedule.

What should I do if the due date passed and the deposit is still pending? #

Contact Friday Support so the deposit can be reviewed.

Why do different taxes have different due dates? #

Federal, state, and local agencies use different tax deposit schedules. Certain taxes may be due after every payroll, while others may be due monthly or quarterly.

Why is a tax amount negative? #

A negative amount may represent a reversal, correction, credit, refund, or adjustment to a previous payroll or tax deposit.

Does the report prove that the tax return was filed? #

No. Tax deposits and tax filings are separate. Review the tax filing section to confirm the filing status.

Does the report show taxes that Friday does not remit? #

The report is intended to show tax deposits processed through Friday. Certain deductions, insurance premiums, or non-remittable amounts may be displayed in other payroll reports instead.

Additional Information #

• Each tax deposit appears on a separate line.
• The same payroll may appear multiple times.
• Taxes from the same payroll may have different due dates.
• Funding and deposit statuses represent different stages of the process.
• A funded tax may remain pending until its due date.
• A pending tax is not necessarily late.
• Negative amounts may represent corrections or reversals.
• The report does not confirm that a tax return was filed.
• The report does not necessarily confirm that the tax agency has applied the payment to the company’s account.