Setting Up Pay Periods on the Friday Platform #

Objective: To provide administrators with a standardized process for configuring pay schedules within the Friday platform, ensuring payroll accuracy, regulatory compliance, and organizational consistency.

Access & Authentication {audience: admin} #

• Log in: Access the Friday platform using verified administrative credentials.
• Permission Check: Ensure your user role has Company Admin or Payroll Manager permissions. Without these, the Settings menu may be restricted.

Navigation {audience: admin} #

• Locate the Settings icon (gear icon) in the primary navigation sidebar.
• Select Company Settings from the submenu to open the configuration dashboard.

Configuration Steps {audience: admin} #

Initialize Setup #

• Navigate to the Pay Schedule section.
• Select Add New Pay Schedule.
• Naming Convention: Provide a clear, descriptive name (e.g., “HQ – Bi-Weekly” or “Contractors – Monthly”) for easy identification during employee assignment.

Define Frequency & Cadence #

• Select Pay Frequency: Choose the appropriate cycle from the dropdown:

– Weekly
– Bi-weekly
– Semi-monthly
– Monthly
– Quarterly

• Determine Start Day: Set the Weekly Start Day (e.g., Monday or Sunday) to define the beginning of your workweek.

Period & Disbursement Logic #

• Cycle Validation: Review the system-generated End Date. The platform calculates this automatically based on your selected frequency to ensure there are no gaps in the pay calendar.
• Set Official Payday: Designate the specific day employees receive funds.

– Note: You may set this to occur a specific number of days after the period ends (in arrears) or within the period itself.

Finalization {audience: admin} #

• Audit: Conduct a final review of the start days and payday offsets.
• Submit: Click Submit to commit the schedule to the system.

Critical Considerations {audience: admin} #

• Labor Law Compliance: Verify that your chosen frequency meets the minimum requirements of your state or local labor jurisdiction (e.g., some states require weekly pay for specific manual labor classifications).
• Data Integrity: Once a pay schedule is linked to active timecards or processed payroll, modifications may require technical support intervention to prevent data corruption.

Administrator Pro-Tips {audience: admin} #

• Historical Reference: Maintain a log of previous schedules to ensure continuity when transitioning between fiscal years.
• Annual Audit: Review your schedules annually to account for changes in company policy or new legislative updates.