How to Process Payroll Using the Friday Mobile App (Employer Guide) #

This guide walks employers through using the Friday mobile app to process regular payrolls, off-cycle payrolls, and expedited payrolls (wire payments). It also includes general instructions on editing employee earnings.

Processing a Regular Payroll #

Step 1: Open the Payroll Section #

1. Open the Friday mobile app.
2. Ensure you’re logged into your employer account.
3. Tap Payroll in the bottom navigation.
4. Tap Choose a Pay Period.
5. Select the pay period you want to run and tap Process Payroll.

Step 2: Review Payroll Details #

Verify:

• Pay Date – When employees receive pay (direct deposit date).
• Debit Date – When funds are withdrawn from your business bank account.
• Bank Account – The account that will be debited.
• Employee Earnings – Gross amounts, hours, salaries, etc.

Tap Continue if everything looks correct.

Step 3: Review Payroll Summary #

You will see:

• Total Payroll Amount
• Pay Date & Debit Date
• Total Debit Amount
• Breakdown of:

– Gross pay
– Net pay
– Taxes
– Deductions
– Benefits

• Per-employee totals

Tap Confirm & Process when ready.

Step 4: Payroll Confirmation #

After processing, you will receive:

• A success confirmation
• A summary including:

– Pay date
– Period start & end
– Totals and breakdowns

You can view full payroll details on the next screen.

Understanding Regular vs. Off-Cycle Payrolls #

Regular Payroll #

A payroll that follows your company’s established pay schedule (weekly, biweekly, semimonthly, monthly).

Under Choose Pay Period, you will see:

• The period start & end dates
• The pay date
• The deadline to process payroll (“process by” date), based on your payroll processing window

Note: If employees are paid via printed checks, you can process same-day because no ACH processing time is required.

Processing Times #

Each company has a set processing period for direct deposits:

• 2-day
• 3-day
• Next day

Payrolls can be expedited via wire payment even if you’re normally on longer processing times.

Off-Cycle Payroll #

An off-cycle payroll is not part of your regular schedule. It is typically used for:

• Bonuses
• Additional one-time payments
• Corrections
• Special payouts

Off-cycle payrolls allow you to define custom pay periods and manually enter or override earnings.

General Payroll Editing Information (Applies to ALL Payroll Types) #

During payroll processing (regular OR off-cycle), you may need to review or edit employee earnings.

How to Edit Employee Earnings #

1. On the employee list screen, tap the pencil icon next to an employee.
2. You will see all earning types available for that employee.

Two Types of Earnings #

Hourly Earnings #

• Enter number of hours
• Enter hourly rate
• System calculates total earnings automatically

Example: 20 hours × $20/hr = $400

Non-Hourly Earnings #

Examples include:

• Salary
• Bonus
• Commission
• PTO payouts

Set a flat amount (e.g., $1,000).

For PTO:

• Choose the PTO earning type
• Set the employee’s PTO rate
• Enter the number of PTO hours to pay

Additional Options #

You can also add:

• One-time deductions (not part of the normal payroll cycle)
• Reimbursements

Tap Update to save your changes.

Resetting Employee Earnings #

If you want to sync earnings with:

• Employee’s standard salary
• Submitted timesheets

tap Reset Data (bottom left). This restores all employees’ default earnings.

How to Process an Off-Cycle Payroll #

Step 1: Start an Off-Cycle Payroll #

1. Go to the Payroll tab.
2. Tap Process Payroll.
3. Select Off-Cycle Payroll.

Step 2: Choose the Off-Cycle Period #

You can choose from:

• Weekly
• Biweekly
• Monthly
• Semimonthly
• Custom

If not custom, the end date will auto-populate based on the period type.

Then:

• Choose the Pay Date
• Optionally select specific employees (otherwise all eligible employees will be included)

Tap Continue.

Step 3: Review Off-Cycle Payroll Settings #

This screen shows:

• Pay Date
• Debit Date
• Bank Account funding payroll

If you have multiple bank accounts, choose which one to use.

Important for Off-Cycle Payrolls #

• Deductions and benefits are NOT included by default. Toggle Include Benefits and Include Deductions if needed.

Earnings Start at Zero #

Because off-cycle payrolls don’t rely on scheduled timesheets or salaries:

➡️ You may need to manually edit each employee’s earnings. (See the General Payroll Editing Information section above.)

Step 4: Final Review #

Tap Continue to review:

• Taxes
• Totals
• Net pay
• Debit amounts

Tap Confirm & Process to complete the payroll.

How to Expedite Payroll Using a Wire Payment #

If you want employees to receive direct deposits faster than your standard processing window, you can expedite via wire.

Step 1: Begin the Expedite Process #

During Step 2 of payroll processing:

• Tap the Expedite button (bottom-right, bank icon)

Fee: $75 per wire payroll.

Step 2: Select the Payment Card #

Choose a credit card on file → Tap Use This Card → Tap Continue.

Step 3: Choose When Funds Should Arrive #

Options may include:

• Today (same-day)
• Next business day

Same-Day Wire Rules #

• Friday must receive your wire before 3:00 PM EST
• “Today” option only appears if you start before 2:00 PM EST (to allow time to send the wire)

If after 3 PM → next business day is the only option.

Step 4: Wire Transfer Instructions #

After confirming:

• The payroll is created
• You receive:

– On-screen confirmation
– Email with full wire instructions

The email includes:

• Bank name
• Routing number
• Account number
• Account name & address
• Exact wire amount
• Deadline to send the wire

You MUST send the wire in time for employees to receive their deposits on the selected date.